Deal Dead Letter Seller Decline

DEAL DECLINE LETTER — SELLER NOTIFICATION
[Date]
[Seller Name]
[Property Address — or Seller Mailing Address]
Dear [Seller Name],
Thank you for taking the time to speak with me about your property at [Property Address]. I genuinely appreciated the opportunity to connect with you and learn about your situation.
After completing a thorough review of the property, the comparable sales in your area, and the costs involved in getting the home to market-ready condition, I need to let you know that I am not able to move forward with a purchase at this time.
I want to be transparent with you about why, because you deserve an honest explanation:
The numbers we are working with simply do not allow me to put together an offer that would be both fair to you and viable for our business. Between the cost of repairs the property needs and the current market values in your area, the margin required for us to close, cover costs, and operate profitably is not there — at least not right now.
This is not a reflection of you or your property. It is a reflection of the math, and I would rather be honest with you than make an offer I know I cannot honor or that would not actually serve your needs.
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SOME OPTIONS THAT MAY HELP
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Even though we are not the right fit at this moment, I want to make sure you have options. Here are a few paths that may be worth exploring:
  — If you are not in a hurry: Listing with a local real estate agent may net you a higher price, particularly if you are willing to make minor repairs or price competitively. An experienced agent in [Market Area] can give you a realistic picture of what the market will support.
  — If speed is more important than price: There are other cash buyers in [Market Area] who may have different cost structures or different target returns. I am happy to point you in the right direction if that would be helpful.
  — If your situation changes: Sometimes timing and circumstances shift. If the property changes hands, if your needs evolve, or if the market moves, I would welcome the opportunity to reconnect and look at the numbers again.
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