Tax Deduction Tracker

REAL ESTATE INVESTOR — ANNUAL TAX DEDUCTION TRACKER
Investor Name: [Investor Name]
Tax Year: [Tax Year]
Business Entity: [Entity Name / Sole Proprietor]
Preparer / CPA: [CPA Name]
Last Updated: [Date]
IMPORTANT DISCLAIMER:
This tracker is designed to help organize expense records for tax preparation purposes. It does not constitute tax advice. Deductibility of specific expenses depends on your tax situation, entity structure, and applicable IRS rules. Always consult a qualified CPA or tax professional before filing.
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TRACKER INSTRUCTIONS
Enter each expense on a separate row. Include the date, payee name, description, category, amount, which property it is associated with, and your receipt or invoice reference number. At year-end, total each category and provide the completed tracker to your CPA or tax preparer along with all supporting receipts.
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CATEGORY 1 — VEHICLE AND MILEAGE
IRS Standard Mileage Rate: $[IRS Rate] per mile (confirm current rate with CPA)
Note: Keep a mileage log with date, destination, business purpose, and miles driven. Alternatively, track actual vehicle expenses (fuel, maintenance, insurance, registration).
Date | Vendor / Payee | Description | Category | Amount | Property / Portfolio | Receipt Ref #
[Date] | Personal Vehicle | Drive to property inspection — [Property Address] | Vehicle / Mileage | [Miles] mi × $[IRS Rate] = $[Amount] | [Property Address] | [Receipt #]
[Date] | Personal Vehicle | Drive to contractor meeting — [Property Address] | Vehicle / Mileage | [Miles] mi × $[IRS Rate] = $[Amount] | [Property Address] | [Receipt #]

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[Additional clauses and provisions apply...]